REQUIREMENTS:

Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.

Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings

Composes and types routine correspondence

Organizes and maintains file system, and files correspondence and other records

Answers and screens manager’s telephone calls, and arranges conference calls

Coordinates manager’s schedule and makes appointments.

Greets scheduled visitors and conducts to appropriate are or person

Arranges and coordinates travel schedules and reservations

Conducts research, and compiles and types statistical reports

Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings

Makes copies of correspondence or other printed materials

Prepares outgoing mail and correspondence, including e-mail and faxes